There is now a very thin line, easily broken, which separates our physical and digital identities.
When you apply for a new job, many employers will try to find and evaluate your social media presence to ascertain if you are a suitable candidate.
A misjudged tweet from years ago or an inappropriate Facebook photo can destroy future job prospects or ruin a career. A Google search that reveals an old conviction can make it more difficult to become hired, and — whether true or not — allegations of criminal conduct spread online can cause misery.
There’s an idea that once something is online, it is immortal, immutable, and almost impossible to contain. Another way of saying this is that you should not put anything online you wouldn’t want your grandmother to see, in case the consequences damage you or your prospects down the line.
However, keeping your digital information in check is not just about information that you put online. Monitoring the passive data collection conducted by companies from you is important, too.
However, a need to protect our privacy may be far more serious. Abuse, stalking, and bullying may also factor as reasons to erase our digital footprints.
If you want to take control of your privacy and online, here are some tips to get you started.
Not much time? Check out the abridged version below:
Google is your ‘friend’
Google is currently fighting the EU’s “http://www.zdnet.com/”right to be forgotten” legislation, in which the European Court of Justice is due to rule as to whether this right should be extended beyond EU borders.
The company claims that extending the law could turn the request feature into a “censorship tool” — in what appears to be in direct contrast to reports of the tech giant’s plans to woo China with a censorship-friendly search service.
Nonetheless, the Google search engine can be used to uncover exactly what information about you is public and what the average person can quickly find out without the need for advanced tools.
Once you know what is online, you can start tackling the problem. Run a quick search and make a note of any website domains that flag you, social media account links, and anything else of interest.
You may have the right to be forgotten
In the EU, citizens are able to request the removal of information from the Google search engine, as well as Blogger and other related Google-owned products.
In April, a man won a landmark case that forced Google to remove search results relating to a previous, spent conviction.
Google had previously declined to remove the results and the unnamed individual took the tech giant to court in the UK.
The court ruled in favor of the individual and required Google to accept the search engine link removal request.
This landmark ruling may prompt more cases of a similar nature, but it is worth noting that Google may not accept every request to remove links relating to you.
“When you make your request, we will balance the privacy rights of the individual concerned with the interest of the general public in having access to the information, as well as the right of others to distribute the information,” Google says. “For example, we may decline to remove certain information about financial scams, professional malpractice, criminal convictions, or public conduct of government officials.”
Have I been pwned?
You cannot take control of your digital footprint without knowing where and what information is stored — and potentially leaked.
The HaveIBeenPwned service is run by cybersecurity expert Troy Hunt and can be a useful tool to discover if any account information belonging to you has been compromised or included in a data breach.
Make sure you visit the Google Account page, where there are a number of settings that can boost your privacy, reduce data collection, or remove you altogether from the ecosystem.
Privacy checkup: The Google Privacy checkup allows users to prevent Google from saving your searches and other Google activity to your Google Account, as well as turn off your location history.
You can also choose to disallow Google from saving YouTube history and a record of videos you have watched, your contacts, device information, voice and audio activity, and other data.
In this section, you can also choose whether or not to allow Google to use your information to tailor advertising during your browsing sessions.
Security checkup: The Google Security checkup can be used to show you which devices have access to your account. You can also find a list of any third-party applications which have been granted permission to access your account. Revoke permissions as necessary.
Delete me: Found under Account Preferences, Google’s deletion service can be used to delete select products, or remove your account entirely.
For a quick fix, use a service
There are a number of services available out there in which you can pay to keep your information away from data brokers.
One such example is DeleteMe, a paid subscription service which maintains tabs on data collection and release, as well as removes data including names, current and past addresses, dates of birth, and aliases on your behalf.
In turn, this can keep your private information off search results and away from platforms such as open people search databases.
When it comes to mailing lists, services such as unroll.me can list everything you are subscribed to, making the job of unsubscribing from newsletters, company updates, and more far easier.
However, this service is not officially available to those in the EU due to GDPR regulations.
Lock down your social media accounts or delete primary accounts entirely
Facebook: In the Settings tab, you can download all of the information that Facebook holds on you.
You should also take the opportunity to lock down your account. In the Privacy tab, you should restrict your posts to ‘friends only,’ limit your past posts, and you can also decide to disallow lookups through your provided email address or phone number.
An important element that shouldn’t be overlooked here is the option to remove your Facebook profile from search engine results outside of the social networking platform.
Under the Location tab, consider turning off location data collection by Facebook, too.
Twitter: Twitter also allows users to request their archive, which is all the information collected from you. This option can be found under the Settings and privacy tab.
In the settings area, you can also choose to lock down your account entirely and make tweets private and only viewable by those with your approval; you can turn off tweets containing location data; you can decide whether or not to allow email and phone number searches to connect others to your profile, and you can choose whether or not to allow others to tag you in photos.
Under the Safety portion of the tab, you also have the option to prevent your tweets appearing in the search results of those you have blocked on the microblogging platform.
By default, anyone can view your photos and videos on your Instagram account. However, by going to your profile, clicking Settings, Account Privacy, and switching ‘Private account on, you can make sure your content is only viewed by those you approve.
Remove everything: A more extreme option is to delete all of your primary social media accounts completely.
In order to do so on Facebook, you need to go to Settings, General, and Manage your account to deactivate it. This gives you the option to return at a later time and does not delete your data. Your settings, photos, and other content are saved, but you will not appear beyond unclickable text.
However, you can also permanently delete your account by clicking Settings, going to Your Facebook Information, and clicking Delete Your Account and Information, followed by Delete My Account. If you have trouble finding this setting, you can also type “delete Facebook” in the Help Center tab.
You are given a grace period of 14 days to change your mind and log back in. It can take up to 90 days before the deletion of content on your wall and in your account will begin.
To delete your Instagram account, log in and go to the request deletion page. Once you have submitted an answer as to why you are deleting your account, you will be prompted to re-enter your password, and then a delete account option will appear.
Delete and deactivate old accounts
Do you have a MySpace account? Do you have old, unused customer accounts with e-commerce platforms that you only remember you opened when they send emails which detail recent discounts and deals?
When information such as your name, physical address, telephone number, and credit card details are spread across multiple businesses, should these companies experience a data breach, your data is up for grabs.
Unless the account is one you use frequently, consider deleting it permanently. It is a pain to find, remember credentials, and recover passwords associated with old accounts, but this is an important step in locking down your data.
Remove old social media, blog posts
Is it really necessary to preserve what you had for breakfast one morning in 2013 or your review on a now-defunct retail shop near you? Probably not.
We are all responsible for the information we post online, but once it is posted, it does not have to stay there. Effort and time are required to comb through old posts, but the result is worth it, and this may also train you to be more selective about the information you share in the future.
… and if I can’t delete embarrassing content?
If you have come across embarrassing forum posts or messages that you do not have the privileges required to delete, the only other option is to contact organizations and webmasters directly.
When you contact them, make sure you include a link to the content you are concerned about, give your reasons, and hope they agree to delete it. However, do not expect an immediate response.
Deseat.me is an automated option for requesting account removal and subscription deletion from online services.
It is incredible just how many accounts you may have tied to your account, which — as it was in my case — could be in the hundreds.
You will need to temporarily give the service access to the email account that is used to sign up for services and allow it to send emails on your behalf. However, this can be quickly removed afterward, and even if you do not use the tool for its intended purpose, Deseat.me can still give you valuable insight into what is connected to your email account.
Another alternative is Account Killer, which also gives users a rating system that describes the complexity of account deletion processes provided by online services.
If you cannot delete online accounts outright and only deactivate them instead, before you do, wipe as much content from them as possible. If the account is no longer relevant to you, consider changing the name and personal details connected to it, as well as remove or change photos to generic alternatives.
When it comes to active accounts such as on Facebook or Twitter, anonymity or aliases can help keep your digital and physical presence separate.
It is against terms of service to not use your full, correct name, but it is still common practice for many to change their surname at the least to prevent work and personal accounts from colliding.
On Twitter, users will often choose aliases, and there is no reason why you cannot, too. Using profile pictures which do not show your face and names which do not directly correlate to you may help.
Set up a second email account for junk
Another way to keep your digital footprint clean of debris is to separate online services between email accounts. If you need to provide an email address for a one-off purchase, for example, consider using a junk email address — which will quickly become full to the brim with marketing material but keep marketing databases separate from your primary email address.
Use a Virtual Private Network (VPN)
A VPN is able to mask your IP address and there are services out there that are both subscription-based and free. While using this kind of software will not remove your presence from the internet, it can stop tracking via browser cookies. If you are inclined to further anonymize your footprint, consider using the Tor onion router network.
The most permanent measure
Starting from scratch may seem extreme, but in some cases, could be worth considering. The outright deletion of email accounts, social media, and e-commerce services won’t immediately destroy all data or search results connected to them, but it will, over time, make them less likely to appear.
Just make sure that before you take this irrevocable step, you have backed up any data that you want to keep, such as irreplaceable photos you have uploaded to social media or stashed away in your email inbox.